Week 3- Club Assembly Minutes of Meeting (July 25)

Treasurer Larry discussed financial status

Treasurer Larry discussed financial status

MINUTES OF THE MEETING

WEEK 3 – 1st GENERAL ASSEMBLY

 

July 25, 2016

Meeting started at 7:35 PM with 26 members were present and 3 guest.

 

Programme

Call to Order…………………………………………….      Pres. Toby Florendo

Invocation/Pambansang Awit……………………..    PP Alejo Alcibar

Four way Test andmThe RCCPC Credo………….   Sgt.-At-Arms    Avendigo Alegado

Introduction of Guest and Visiting Rotarians…   Dir. Armand Guangko

Fellowship Singing…………………………………….     PP Jose Unabia & Mr. Dave Ismael

Secretary’s Time……………………………………….       Sec. Rodien Paca

President’s Corner…………………………………….       Pres. Toby Florendo

Other matters:

Update on Financial Status……………………………   Tres. Larry Lelina

Adjournment………………………………………………    Pres. Toby Florendo

july 25b

Secretary’s Report:

Sec. Rodien Paca thanked everyone for their support in all their activities.  He announced some of the few items and discussed it as follows:

  1. RCCPC Web Page – Rotaract of Cebu Port Centre has given an access and he recognized their achievements and must be recorded in history. He added also more categories in the web page like the minutes of the meeting, for those members who haven’t attended the previous meetings, they will be able to see the discussions online.
  1. PORTSIDE Publication – He said that the sponsors for the PORTSIDE should be finalized this month. We are planning to print the shiny thick hard cover and it cost 80 pesos per piece and we can’t afford to make mistake.
  1. Payments and Accounting – He informed the members that we have to make our payments to ROTARY INTERNATIONAL. The distribution of statement of accounts and its settlement must be a soon as possible in less than a week. He explained the urgency of the situation since we haven’t yet received the final turnover from the previous administration.
  2. Advance Payments – Back dues and receivables have been discussed. That was club’s money sent to RI the more back dues, the more advances we are given to the members.

 President’s Corner:

Pres. Toby Florendo stated that this is our 1st GENERAL ASSEMBLY for this ROTARY YEAR. The treasurer presented some financial data that has been raised during the INDUCTION and PORTSIDE fund raising.  He said that this will be our seed money for the rotary year moving forward.

Several ideas were presented that the board has been discussing that would improve the ROTARY CLUB. Details of the said ideas and proposal would be discussed further in each and every meeting.

He hoped the each member will be open and understanding as it is formulated with the long term benefit of our club in mind.

He encouraged that everybody will be involved in the discussions and think over the proposals to be presented in the next few weeks.

 

OTHER MATTERS:

 Pres. Toby Florendo made proposals and major projects that he plans to present are as follows:

  1. Dues and Proposals – On Aug. 1, 2016 the increase in dues are to be figure out and to be presented.
  1. Spouses – Will be attending in every 3rd Monday of the month and their involvement in the ROTARY CLUB ACTIVITIES.
  1. Rotaplast – Confirm dates and form committees on August 8, 2016.
  1. Feeding Program – Updates per conversation with the principal.
  1. Water Drilling and Top 10 Enforcers – Rotary Club of Oita Minami expresses they want more Water Drilling Projects but public schools only. The proposal either to purchase, rent or partnership.

 While the Top 10 enforcers Awards, approach shall be made to the city hall around October about this project. Schedule discussion for these projects will be on August 15, 2016.

  1. Securities and Exchange Commission documentation and registration was discussed and the problems that was encountered in registering it. Auditor Aldrin Bantilan volunteered for the said registration.

 Tres. Lary Lelina presented the financial position of the Club as follows:

  1. Solicitation – Induction and Portside Bulletin Solicitation (ADS)
  2. Induction Assessment
  3. Semestral dues, back dues and others
  4. Distribution of statement of accounts

Past Treasurer Mr. Rey Sabay wanted to turn-over the passbook, checks, bank accounts and other financial records to the new administration and it was not accepted at that time since it was just given on that instant.  RY 2015-2016 officers were a lot of emails about turn-over but no response were made.

They scheduled the turn-over on the next BOARD MEETING Aug. 1, 2016 at 6:30 PM together with the previous administration, before they will make presentation.

As per past Treasurer Mr. Rey Sabay there was un-liquidated water drilling project from PP Toledo and it must be settled as per Pres. Toby Florendo.

Pres. Toby reminded everyone who were involved in the water drilling projects, if their certain amounts that was given to you please be prepared with the report by Aug. 8. The longer it takes for us to address that it will be a problem.

PP Al Alcibar was concerned regarding the statement of Past Tres. Rey because according to him PP Toledo will be leaving the country comes Aug. 2; he suggested that we will require him to render a report. Pres. Toby told the body that he would make a call by tomorrow morning and ask him to thoroughly keep the books clear on water drilling account; all of us as custodian have to give a report.

PDG Anton asked if that un-liquidated account is in the list/report that would be turned over to the new administration.

Pres. Toby would ask also the previous administration to submit a liquidation of their water projects.

Past Treas. Rey Sabay made a clarification that the project was supposedly under the term of PP Toledo but he got the money under the term of PP Boy Unabia. As what he said, Past Sec. Roland Bantilan made the withdrawal from BDO amounting to 447,000 pesos and he asked for 115 000 pesos cash. According to past Sec. Roland there was no liquidation.

Pres. Toby Florendo asked assistance from past Tres. Rey to coordinate with PP Toledo, as the custody of money was withdrawn under his term.

Sec. Rodien Paca suggested togive them enough time to explain and give a copy to each member for their references.

Pres. Toby asked past Tres. Rey, past Sec. Roland and PP Boy to make a presentation on the next meeting may be 20 minutes on Aug. 1 and make the turn over from old administration to new administration.

Sec Rodien Paca

Meeting was adjourned at 8:50PM.

 

Attendance – MEMBERS

  1. Abay-Abay, Daryll
  2. Akol, Benjamin
  3. Alampay, Timothy
  4. Alcibar, Alejo
  5. Alegado, Avendigo
  6. Bantilan, Aldrin
  7. Bantilan, Roland
  8. Daleon, Kit
  9. Delator, Chilo
  10. Florendo, Antonio
  11. Florendo, Antonio Teodoro
  12. Guangko, Armand
  13. Hwang, Sun Jae
  14. Ismael, David
  15. Lelina, Lawrence
  16. Locson, Teodoro
  17. Meguro, Kazuaki
  18. Paca, Rodien
  19. Racho, Jensen
  20. Sabay, Reynaldo
  21. Sulay, Antonio
  22. Takeda, Atsushi
  23. Tan, Jeffrey
  24. Tiu, Samson
  25. Unabia, Jose
  26. Valer, Joel

 

Attendance – Guest

  1. Minnie Cherryl Labang
  2. Eljohn Herrero
  3. Naoya Osawa

 

 

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